Organizers

RSVP management

Track invites, confirm attendance, keep waitlists moving, and understand which status transitions are reversible versus which ones remain only as audit history.

Invite handling, waitlist behavior, and payment states all converge here.Guide step 4 of 7

Open admin

Back to organizer guide All guides

Invites and confirmations

Invite players manually or via automation.
Track invites, confirmations, and declines in one view.
Use admin tools to confirm or decline on behalf of players when needed.

Clarity

Clear RSVP statuses reduce confusion and make it easier to fill openings.

Declined invite rule

Players who decline an event invite are not re-sent that same invite later. If the event still allows it, they may still self-RSVP back into the event or waitlist on their own.

Handling the waitlist

Queued waitlists offer spots one-by-one in order.
Pooled waitlists notify everyone and are first come, first served.
If a player misses the response window, the opening moves on.

Timing

Set clear response windows so spots do not stall before game time.

Payment-gated RSVPs

If you require payment before RSVP confirmation, players will sit in a pending payment state until payment is completed or marked paid.

Manual payments can be marked as paid in the admin tools.
Stripe payments can confirm automatically when completed.
Season roster members may be exempt from payment depending on your settings.

Withdrawal liability

On some paid events, a player who withdraws after securing a paid spot can remain financially liable until the slot is refilled or you manually release that liability. This is conditional, not universal.